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= Changing an active survey=
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=Changing an active survey=
  
While a survey is active, it is not possible to add or remove questions or answers, or to change the type of the question.  However, it is still possible to:
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While a survey is active, it is not possible to add questions, remove questions or answers or change the question type. However, it is still possible to:
  
* Modify the text of a question (for example to correct typos or whatever)
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* Modify the text of a question (for example to correct typos)
* Modify the attributes of a question (for example to include it in the public statistics, insist on a particular number of answers for a multiple options question or whatever).
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* Modify the attributes of a question (for example to include it in the public statistics or insist on a particular number of answers for a multiple options question).
  
To make more complicated changes, you need to use the import/export facilities described in the next section.
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To make more complicated changes, you need to use the [[Surveys_-_introduction#Import_a_survey|import]] and [[Display/Export survey|export]] functionality described in the next section.
  
= Changing an active survey by import and export=
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=Changing an active survey by import and export=
  
If you find you need to add or remove questions or answers or a combination of these, LimeSurvey has functions called "VV-Import" and "VV-Export" that can be used to move all the results from one survey across to another survey.
 
  
VV-Import and VV-Export can also be used to combine survey results when the same survey has been run on more than one server.
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If you need to add or remove questions or answers (or both), LimeSurvey has functions called [[Import responses#Import a VV survey file|"VV-Import"]] and [[Export responses#VVExport|"VV-Export"]] that can be used to move all the results from one survey to another survey.
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Exporting the survey structure is done from the survey toolbar. The VV-Import and VV-Export buttons are found on the main toolbar of the [[Responses]] page.
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<center>[[File:Import and Export VV - location.png]]</center>
  
The method for using VV-Import and VV-Export is as follows:
 
* Export the structure of the original survey. Then import that file as a new survey, and - if necessary - modify this new survey so it has the changes you want.
 
* Activate the new survey
 
* Perform a VV-Export from the _new_ survey (we'll call this the 'first export')
 
* Perform a VV-Export from the _old_ survey (we'll call this the 'second export')
 
* Cut the two top rows from the first export and insert them as the top two rows in the second export.
 
* While leaving the first two rows unchanged, cut and paste the columns below so that they are now in the right place according to the first two rows.
 
* Once all the data is in the correct spot, delete the 3rd and 4th row (ie: the headings from the second export)
 
* Save it all as a Tab-Delimited file
 
* Perform the VV-Import into the _new_ survey
 
  
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VV-Import and VV-Export can also be used to combine survey results when the same survey has been run on more than one server.
  
In older Versions of LimeSurvey (<2.05+) you need to apply a method involving some manual handling of data files:
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Following are the steps for using VV-Import and VV-Export:
* Export the structure of the original survey. Then import that file as a new survey, and - if necessary - modify this new survey so it has the changes you want.
 
* Activate the new survey
 
* Perform a VV-Export from the _new_ survey (we'll call this the 'first export')
 
* Perform a VV-Export from the _old_ survey (we'll call this the 'second export')
 
* Cut the two top rows from the first export and insert them as the top two rows in the second export.
 
* While leaving the first two rows unchanged, cut and paste the columns below so that they are now in the right place according to the first two rows.
 
* Once all the data is in the correct spot, delete the 3rd and 4th row (ie: the headings from the second export)
 
* Save it all as a Tab-Delimited file
 
* Perform the VV-Import into the _new_ survey
 
  
Exporting the survey structure is done in the survey toolbar. The VV-Import and VV-Export buttons are found in the "Browse responses" page of an active survey.
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* Create a new survey and copy the structure of the original. If necessary, modify this new survey so it has the changes you want.
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* Activate the new survey.
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* Perform a VV-Export from the _old_ survey.
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* Perform the VV-Import into the _new_ survey.
  
= Tricks=
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=Tips=
* When '''rearranging columns''' switch column ids ( row 2) instead of all content columns (3-end)
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* When '''rearranging columns''' switch column ids (row 2) instead of all content columns (3-end).
* '''Rename vv files''' as .txt and excel will open them correctly (save as unicode and rename)
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* '''Rename vv files''' as .txt and excel will open them correctly (save as unicode and rename).
* To '''change the survey title''' go to your admin section and click the 'edit survey' button you will be presented with a screen where you can edit your survey details. On the first Edit Survey - Step 1 of 2 page, click the 'Save and continue' button at the bottom of the page and you will get the screen you need to change the title.
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* To '''change the survey title''', access the [[Text elements]] panel of your survey settings.

Latest revision as of 15:17, 9 July 2021

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Changing an active survey

While a survey is active, it is not possible to add questions, remove questions or answers or change the question type. However, it is still possible to:

  • Modify the text of a question (for example to correct typos)
  • Modify the attributes of a question (for example to include it in the public statistics or insist on a particular number of answers for a multiple options question).

To make more complicated changes, you need to use the import and export functionality described in the next section.

Changing an active survey by import and export

If you need to add or remove questions or answers (or both), LimeSurvey has functions called "VV-Import" and "VV-Export" that can be used to move all the results from one survey to another survey.


Exporting the survey structure is done from the survey toolbar. The VV-Import and VV-Export buttons are found on the main toolbar of the Responses page.


Import and Export VV - location.png


VV-Import and VV-Export can also be used to combine survey results when the same survey has been run on more than one server.

Following are the steps for using VV-Import and VV-Export:

  • Create a new survey and copy the structure of the original. If necessary, modify this new survey so it has the changes you want.
  • Activate the new survey.
  • Perform a VV-Export from the _old_ survey.
  • Perform the VV-Import into the _new_ survey.

Tips

  • When rearranging columns switch column ids (row 2) instead of all content columns (3-end).
  • Rename vv files as .txt and excel will open them correctly (save as unicode and rename).
  • To change the survey title, access the Text elements panel of your survey settings.