Administrer brugergrupper

Generelt

Funktionen Brugergrupper blev tilføjet, så gruppeadministrationsbrugere kunne placeres i individuelle grupper. Denne mulighed er dog begrænset i funktionalitet i øjeblikket. Der er ingen reelle tilladelser bundet til en gruppe. Grupper tjener mere som en makro- eller tekstmæssig bekvemmelighed for at arbejde med grupper af administrationsbrugere.

Brugergruppestyring

Hvis du klikker på knappen Opret/rediger brugergrupper i dialogboksen Konfiguration, vil du blive ført til administrationssiden brugergruppe.

Opret brugergrupper

For at tilføje en brugergruppe skal du klikke på knappen Tilføj ny brugergruppe i øverste venstre hjørne af vinduet. Indtast navnet og beskrivelsen af brugergruppen og klik på Gem:

Nu kan du tilføje brugere til den nyoprettede brugergruppe ved at vælge den ønskede bruger fra rullelisten og klikke på knappen Tilføj bruger.

 Hint: Du kan se i eksemplet nedenfor, at ejeren/skaberen af brugergruppen automatisk føjes til hans/hendes egen brugergruppe.

Klik på Luk (øverst til højre i vinduet) for at gå tilbage til brugergruppelisten. Du kan se den nyligt tilføjede gruppe på listen. Følgende detaljer er angivet i tabellen:

• Brugergruppe-ID : Det viser et unikt ID, der automatisk tildeles hver brugergruppe.
• Name : Navnet på brugergruppen.
• Description : Beskrivelsen af brugergruppen.
• Ejer : Ejeren/skaberen af brugergruppen. Ejeren kan ikke ændres. Hvis dette er nødvendigt, skal du slette gruppen og oprette en anden.
• Medlemmer : Den viser antallet af medlemmer af brugergruppen;
• Action : Den sidste kolonne viser et sæt handlinger, der er tilgængelige for hver brugergruppe fra brugergruppelisten. Følgende brugergruppehandlinger er præsenteret nedenfor: se brugere, rediger brugergruppe, e-mail brugergruppe og slet brugergruppe.

View user group members

If you click the green table, a more detailed view of the members of the user group will be shown.

Edit user group

Clicking the green pen allows you to edit the name and the description of the respective user group.

Email user group

The green mail symbol allows the group administrator to send mass emails to the members of that user group. Its functionality includes:

• Send me a copy: If ticked, an email will be sent to the owner of the user group/the one who created the user group.
• Subject: Type in the desired subject of your email.
• Message: Type in the desired message you wish to send to the members of the user group.

Then, click the Send button located under the Message text box.

Delete user group

To delete a user group, click the red wastebin button that is located on the line with the user group that you wish to delete and hit OK.

Grant survey permissions to a user group

A user group can be used to offer specific survey permissions, like editing the questions, activating the survey, and/or viewing the responses among others. Adding a user group behaves like a macro function that simply adds all the current members of the user group with the same privileges at that same time to the Survey.

To change the survey permissions, go to the Settings menu of your survey. Click on Survey permissions and choose the user group that should be granted survey permissions:

Select in the next step the permissions that you allocate to the members of that user group. Do not forget to click the double-right arrowhead to get an extended view of the permissions matrix.

After you have finished editing the survey permissions, click the Save button, which is located in the upper right part of the screen. Some examples are provided below in order to help you get a better understanding of the Limesurvey's survey permissions system.

If you want to grant survey permissions only to a user, read the following wiki.

Things to watch out for

Some limitations of the user group functionality are presented below:

• Changes to a user group (after it was added in the survey) will not cause changes to the survey permissions. For example, if new users are added to a user group that has been already granted survey permissions, the respective new users won't have the same survey permissions as the rest of the user group members. For this to happen, the updated user group has to be granted survey permissions again so that the new user group members can receive the same permissions as the rest of the user group members.
• If you delete a user from a user group with survey permissions, the respective user will not lose the user group survey permissions. To remove his or her permission rights, delete the account from the survey permissions table.

Because the user group functions are still experimental, we kindly ask you to pay attention to any inconsistencies you may find while using LimeSurvey and report them via the bugs tracker (recommended) or the ticket system.

Examples

Some examples are provided below to help you better understand how a LimeSurvey user group works:

Informing members of a user group that they have received certain survey permissions

• Log in.
• Go to the user groups list and click the green mail sign (located on the last column of the table).
• Type the subject and the text body of the email.
• Send it.

Granting certain permissions to a user group

• Log in as admin (or as a user that has the 'Survey security' and 'Survey content' permission).
• Create a user group.
• Add users to the user group.
• Go to the Survey permissions page of the survey.
• Add the user group and offer its members the survey permissions you wish them to have.

Adding a user to a user group

As mentioned above, adding a user group behaves like a macro function that simply adds all the current members of the user group, easing the process of granting survey permissions. However, if a new member is added to that user group, that member will not automatically receive the rights that were previously granted to the other members of the user group. Therefore, you will have to repeat the steps shown in the example from above in order to grant him or her the same rights or you just add him or her separately, using the Add user function (from the 'Survey permission' panel).

Removing permissions of a user no longer in a user group

Removing him from the group should leave him without any user group permissions. However, this is not happening due to the limitations of the user group functionalities! If you delete the user from the user group, he or she still remains with the user group survey permissions. Therefore, a workaround is to manually delete the account from the 'Survey permissions' table.

• Log in as administrator (or as a user with 'Survey security' permission).
• Go to the Survey permissions page, which can be accessed from the Settings of the survey.
• Delete the respective user from the 'Survey permissions' table.

Removing all user group members with access to a survey

As mentioned above, deleting a user from a group won't retrieve his survey permissions. The same goes for 'user groups'. Deleting a user group won't retrieve the survey permissions that were previously granted to the members of the respective user group. At the moment, the only viable solution is to have them manually removed from the 'Survey permissions' table.