Manage user groups

General

User groups are meant to group administration users in individual groups. However, this option is limited in functionality at the moment. There are no real permissions bound to a group. Groups serve more as a macro or textual convenience to work with groups of administration users.

Functionality

If you click on the Create/edit user groups button located in the Configuration dialog, you are taken to the user group management page.

There are currently two main functions associated with user groups:

1. A user group can be used as a group recipient to send an email to. So, it is convenient to add all administrative users associated with a survey to a group. Access to send an email is on the Create/Edit Groups menu once you select the group of interest there.

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2. A User Group can be the target of Survey Security Settings when in a Survey.  When in a Survey, click on the Survey Security icon.  Once there, you can add either individual Users or user Groups.  You add a User so you can then give them specific privileges in that given survey.  Privileges like editing the questions, activating the survey, and maybe viewing the responses; among others.  Adding a User Group behaves like a macro function that simply adds all the current members of the User Group with the same privileges at that same time to the Survey.

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Note:
Changes to a user group after it was added in the survey will not cause changes to the survey permissions. For example, if new users are added to an user group that was already added in the survey, the respective new users won't have the same permissions as the rest of the user group members. For this to happen, the updated user group has to be offered again the permissions so that the new user group members can receive the user group rights.

  If you delete a user from a user group that was previously given survey permissions, it does not mean that the respective user will lose the survey permissions. To remove his or her permission rights, you will have to delete his account from the survey permission list.

Examples

In order to better understand how to manage user groups, two examples are provided below.