Manage user groups

General

User groups are meant to group administration users in individual groups. However, this option is limited in functionality at the moment. There are no real permissions bound to a group. Groups serve more as a macro or textual convenience to work with groups of administration users.

Functionality

If you click on the Create/Edit Groups menu in the main administration menu bar at the top, you are taken to the User Group management sub-screen.

There are currently two main functions associated with User Groups:

1. A User Group can be used as a group recipient to send an email to. So, it is convenient to add all administrative users associated with a survey to a group. Access to send an email is on the Create/Edit Groups menu once you select the group of interest there.

2. A User Group can be the target of Survey Security Settings when in a Survey.  When in a Survey, click on the Survey Security icon.  Once there, you can add either individual Users or user Groups.  You add a User so you can then give them specific privileges in that given survey.  Privileges like editing the questions, activating the survey, and maybe viewing the responses; among others.  Adding a User Group behaves like a macro function that simply adds all the current members of the User Group with the same privileges at that same time to the Survey.

Note:
Changes to a User Group after it was added in the Survey will not cause changes to the Survey Security Settings.  The User Group members are only looked at when you add the User Group to the Survey Security Settings.