Browsing survey results/en

General

Once a survey has been activated, and survey responses have been submitted, you will want to be able to view those responses, maybe edit some of them (or possibly delete some), export them, get some information about the responses received so far, and so on. All of this is done through the "Browse responses" function.

How to get there

When your survey is active, a 'Browse responses' menu entry File:Browse.png will be available in the survey tool bar of the main admin screen. Clicking this menu entry will open the "Browse responses" screen.

Functionality

The main screen (Survey Summary) gives you just a quantity of responses to this survey so far:

• The total number of responses recorded (full response and incomplete responses)
• The total number of full responses received (submitted)
• The total number of incomplete responses recorded

If you survey is also using tokens to restrict survey access then some information for the tokens is shown here too:

• Total invitations sent
• Total surveys completed
• Total with no unique token
• Total records in the token table

Incomplete answers are response records with no Date of Submission: such a record can occur when a participant uses the 'saved so far but do not submit survey' function, or when an operator uses the data entry facility to fill out a survey without 'Finalizing the submit', or even when a participant fails to complete the survey because he/she just left.

The other options in this screen are described below:

• Admin: Return to the main admin screen for surveys
• Survey summary: Just show the total responses so far (initial screen)
• Browse all: Display all the results to the survey. The browse shows full descriptive question names, but only abbreviated answers. See section below (editing and deleting responses).
• Browse last 50: Display the last 50 responses to the survey, ordered from most recent to least recent.

When you are browsing responses, the first entry for each row (the "id" number) will be a hyper-linked number. Clicking on this hyperlink allows you to view that specific response on an individual basis. From here you can edit or delete a response. See section below (editing and deleting responses).

• Data entry: Go to the data entry screen to add a new respons (this option is also available from the admin screen)
• Printable Version: A fairly basic, but hopefully usable version of the survey that can be printed off for people to fill in by hand.
• Statistics: A simple method for filtering and getting summaries of responses.
• Export results: Export all the responses to this survey to a Word, Excel or CSV file.

View survey results by participant

In order to view individual participant choices (and not the report regarding the whole survey), browse to:
Browse responses -> Display responses -> Click on one of the IDs in the left column.

Participants can be identified either by token, name, or IP address.

Editing and deleting responses

When viewing your responses, you will be able to view a specific response by clicking on the id number. From this point you can choose to "Edit" or "Delete" this response.

Editing a response

Editing the response is also fairly self-explanatory. It will take you to a 'data-entry' screen with the responses provided, and allow you to make and save any modifications. Again, in a survey you generally don't want to make changes to the responses made by the participants - but hey - it's your survey. Do what you want!

Deleting a response

Deleting the responses is, of course, fairly self-explanatory - and as anyone who regularly runs surveys would know, is not recommended, unless you've got a pretty good reason (ie: a doubled up entry, or some sufficiently serious reason as to why it should be deleted). Don't click on this button thinking it will give you a second chance. If you click "Delete", the entry will be deleted with no second guessing or second checks.

Exporting a response

At the "Browse responses for this survey" section you can click on "Display responses" and the id number you want to export in the left column. Then you can click on "Export this survey" above the data.