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Activating a survey: Difference between revisions

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<br />Once you are happy with the structure of your survey you can activate it by clicking on the [[File:activate.png]] "Activate this survey" button. Activating a survey does a number of things:
<br />Once you are happy with the structure of your survey, you can activate it by clicking on the '''Activate this survey''' button:
*It creates a separate database table to hold all survey responses, and creates for each possible answer to the survey a field in that table.
 
*It allows people to enter data into that table, and gives you access to other features for the survey, including browse and token facilities.
 
*It gives you access to the "tokens" feature. Once a survey is activated, the "tokens" button will be available (see section on [[Tokens]] ).
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*If your survey is set to "not anonymous", a tokens table will be created automatically.
<center>[[File:QSG_LS3_Activate_survey.png]]</center>
 
 
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Before activation, a window will be displayed, asking you about some general survey-related settings:
 
 
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<center>[[File:QSG LS3 Save and activate survey.png]]</center>
 
 
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*'''Anonymyzed responses:''' This option allows you to determine whether responses to your survey are matched up with information from your survey's token table, or kept "anonymous". If you decide to enable it, your survey is set to anonymize responses - there will be no way to connect answers and participants;
*'''Save IP address:''' If enabled, the IP address of the survey respondent will be stored together with his/her answers;
*'''Save timings:''' If enabled, the time spent on each page of the survey by each survey participant is recorded;
*'''Date stamp:''' Turn it on if you would like to see the date the answers were submitted;
*'''Save referrer URL:''' If enabled, the referrer URL will be stored together with the answers.
 
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Once you are done enabling the desired functionalities, click on the '''Save & activate survey''' button. The following message will be displayed:
 
 
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<center>[[FIle:QSG_LS3_after_activating_a_survey.png]]</center>
 
 
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Select the option that suits your needs. For more information on survey participants, access the following [[Survey participants|link]].  
 
 
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Now, copy the link to your survey and start sharing it:
 
 
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<center>[[File:QSG_LS3_Survey_url.png]]</center>
 
 
 
 
 
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<hr width="50%" style="margin:auto">
 
 
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By activating a survey, LimeSurvey:
*creates a separate database table where all survey responses are stored, a new entry being added for each new collected survey response
*allows survey administrators to [[Data entry|manually enter data]] into that response table or edit the existent data
 


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Before you activate a survey you should note the following points:
Before you activate a survey, note that:
*When the survey is initialized you can change the text for questions, answers, the survey etc, but not the type of question or the type of answer.
*when the survey is initialized, you can change the text for questions, answers, the survey etc, but not the type of question or the type of answer.
*You cannot add new questions or delete questions. Nor can you add answers to any of the array or multiple choice questions -  however you can add answers to the basic list type questions.
*you cannot add new questions or delete questions. Nor can you add answers to any of the array or multiple choice questions - however you can add answers to the basic list type questions.
*If you deactivate (not expire) the survey, it will move the responses to a backup table and lose participation informations but you will again be able to add new questions and groups and to modify parameters.
*if you deactivate (not expire) the survey, it will move the responses to a backup table and lose participation information but you will again be able to add new questions and groups and modify survey parameters.


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If the [[File:activate.png]] "Activate survey" button is disabled, then your survey is not yet capable of being activated (for example if you have no questions created yet). Once clicking on this icon, LimeSurvey will run a quick consistency check to make sure that your survey will work properly.
{{Note|If the '''Activate this survey''' button is disabled, then your survey is not yet capable of being activated (for example if you have no questions created yet). Once clicking on this icon, LimeSurvey will run a quick consistency check to make sure that your survey will work properly.}}
 
 
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{{Alert|title=Attention|text=If the survey is active and you open too many tabs by clicking on "Execute survey", you may not be able to continue the survey (an error will pop up suggesting you to use the index to navigate the survey). When that happens, please close all the tabs and make sure to open only 2 or 3 tabs to test the live version of your survey.}}


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Revision as of 18:11, 10 September 2019

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Once you are happy with the structure of your survey, you can activate it by clicking on the Activate this survey button:



Before activation, a window will be displayed, asking you about some general survey-related settings:



  • Anonymyzed responses: This option allows you to determine whether responses to your survey are matched up with information from your survey's token table, or kept "anonymous". If you decide to enable it, your survey is set to anonymize responses - there will be no way to connect answers and participants;
  • Save IP address: If enabled, the IP address of the survey respondent will be stored together with his/her answers;
  • Save timings: If enabled, the time spent on each page of the survey by each survey participant is recorded;
  • Date stamp: Turn it on if you would like to see the date the answers were submitted;
  • Save referrer URL: If enabled, the referrer URL will be stored together with the answers.

Once you are done enabling the desired functionalities, click on the Save & activate survey button. The following message will be displayed:



Select the option that suits your needs. For more information on survey participants, access the following link.


Now, copy the link to your survey and start sharing it:





By activating a survey, LimeSurvey:

  • creates a separate database table where all survey responses are stored, a new entry being added for each new collected survey response
  • allows survey administrators to manually enter data into that response table or edit the existent data


Before you activate a survey, note that:

  • when the survey is initialized, you can change the text for questions, answers, the survey etc, but not the type of question or the type of answer.
  • you cannot add new questions or delete questions. Nor can you add answers to any of the array or multiple choice questions - however you can add answers to the basic list type questions.
  • if you deactivate (not expire) the survey, it will move the responses to a backup table and lose participation information but you will again be able to add new questions and groups and modify survey parameters.
If the Activate this survey button is disabled, then your survey is not yet capable of being activated (for example if you have no questions created yet). Once clicking on this icon, LimeSurvey will run a quick consistency check to make sure that your survey will work properly.


  Attention : If the survey is active and you open too many tabs by clicking on "Execute survey", you may not be able to continue the survey (an error will pop up suggesting you to use the index to navigate the survey). When that happens, please close all the tabs and make sure to open only 2 or 3 tabs to test the live version of your survey.


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