Manejo de Usuarios

From LimeSurvey Manual

This page is a translated version of the page Manage users and the translation is 5% complete.
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Al hacer click en el ícono Security.png se abre la ventana para el manejo de usuarios. Dependiendo de los permisos que tenga asignados, podrá cambiar su contraseña o manipular otras cuentas de usuarios cambiando sus privilegios.

En este contexto, el término usuario se refiere a un alguien  que puede hacer login a la interface de administración de encuestas

Si quiere darle a un usuario acceso limitado a una encuesta,

The user management tool allows you to add additional administration users to LimeSurvey. We refer to them as 'users'. Do not confuse them with survey participants (respondents).

Agregar un usuario

Abajo de la pantalla hay una linea con cajitas de texto que le dejan definir nuevos usuarios:


Then, click Add user located in the upper right area of User control table. A window will be displayed asking you to:

  • Username: El nombre de usuario con el que hará login.
  • Email: El email del usuario, usado para enviarle la contraseña y otra información administrativa.
  • Full Name: El nombre completo del usuario, como aparecerá en otros lugares.

al cliquear en el botón Add User el sistema genera automáticamente una contraseña para ese usuario.


A menos que use 'Web server Authentication Delegation', el sistema le envía un email al usuario con toda la información necesaria para hacer login (URL de administración, nombre de usuario y contraseña).

Si el usuario no tiene email, debe volver atrás y cambiar a mano la contraseña; luego, obviamente, debe dársela al usuario.


Below you can see four options under the Action column that allow you to:

Edit users.png

  • edit the general aspects of a user - by clicking the pen symbol.
  • delete the user from the survey administrators database - by clicking the trash button.
  • set global permissions for a user - by clicking the lock symbol.
  • set theme permissions for a user - by clicking the pen-and-lock symbol.

Configurar los permisos de usuario

Click the pen icon to edit user information.

You can enter a new email address, name, and change their password. Click Save to confirm changes.

Delete user

To delete a user account, click the corresponding trash icon (located on the same line as the user account you want to delete) and click OK.

Configurar los permisos de usuario

Important.png  Global permissions apply to the whole LimeSurvey application. If you want to set permissions only for a specific survey, you can use the survey permissions settings.

To set global permissions for a user, click the lock symbol.

User global permission.png

The CRUD (create, read, update, and delete) system is employed (as it is in the survey permission settings). For more user permission options, we recommend extending the matrix using the double-right arrowhead, which is located in its upper right corner. If you check the first box, all the CRUD permissions in that row are automatically checked.

User global permission complete.png

Para cada usuario, independientemente de la encuesta, puede tener estos permisos:

  • Permisos de superadmin
  • Crear encuestas
  • Configurador
  • Crear usuarios
  • Borrar usuarios
  • Administrar templates o plantillas
  • Administrar label-sets/labels
  • Label sets: Permission to create, view, update, delete, export, and import label sets. The label sets do not have specific permissions (unlike themes).
  • Settings & Plugins: With this permission a user can check data integrity, save the SQL database to an .sql file, manage global settings, view the PHP info in the global settings, and manage all plugins.
  • Survey groups (New in 4.4.0 ): Give access to all surveys' group. To allow user to manage their own surveys' group, give the user the 'create' permission. A creator of a surveys' group are (by default) the owner of this surveys' group.
Help.pngPermission on a surveys group does not give all rights on surveys, but a user can give rights on all surveys in surveys' group
  • Surveys: Gives access to all surveys. To allow a user to only create and manage their own survey, give the user the 'create' permission. A creator of a survey is the owner of the survey and will always be able to manage it. Remember that each survey can grant different permissions .
Help.pngThe global permission is applied before the survey-specific permission!
  • Themes: Allows the user to use all the available design themes and edit all non-standard themes. A person with this right should have sufficient knowledge in terms of HTML, Javascript, and CSS. If a user is not familiar with these things and is supposed to use a specific design themes, it would be better to only give them 'read' permission. Each theme can have specific permissions.
  • User groups: Allows a user to create/view/update/delete user groups.
  • Users: A user can create, modify, and delete their own administration users with this permission. The newly created users cannot have higher permissions than the parent user. You will also not be able to edit users owned by other administration users. If this has to be done, then a Superadministrator permission must be granted.
  • Superadministrator: Can only be added by other Superadministrator with this setting as update and grants full permission to the whole LimeSurvey application.

  • Use internal database authentication: Allows users to access LimeSurvey's panel via the authentication page (e.g. http://domain/admin/authentication/sa/login). If it is unchecked and the respective user tries to connect to LimeSuvey's panel, they will get the following error: 'Internal database authentication method is not allowed for this user'.
Help.pngAll the permissions mentioned above that belong to the forced super administrator cannot be removed via the GUI.

Set theme permissions for a user

With theme permissions, you can decide which design themes a user can select when creating or editing a survey.

If you have specific design themes for a group of users or customers, you can restrict their access to other themes to ensure that they use only themes created for them.

To set or edit the themes permissions for a user, click the pen-and-lock symbol for design themes.


Select the design themes to which the respective user or user groups should have access. After you finished your selection or deselection, do not forget to click Save: 0.75px.

To better understand this function, view the examples provided below.

Use one-time passwords

A user can call the LimeSurvey login at /limesurvey/admin and enter a username and a one-time password (which was previously written into the users table - column one_time_pw - by an external application).

To enable this login method, the line $use_one_time_passwords = false; has to be set 'true' in config.php (it is 'false' by default) .

The URL has to contain the following variables:

  • user: The username normally used to login into LimeSurvey. This username has to exist in the 'users' table of the database.
  • onepass: The plain text password which is then compared to the password in the 'users' table

A valid URL to login using a one-time password will look like this:

Help.png The 'secretpassword' field is plain text, not a SHA 256 hash.

Things to watch out for:

  • To enable this login method, the line $use_one_time_passwords = false; has to be set true in config.php (it is 'false' by default).
  • The passed username has to exist in LimeSurvey's users table.
  • The one-time password (which can be set via an external application) has to be stored as MD5 hash in column one_time_pw of table users.
  • (This should be ignored except "Both passwords have to match") The passed plain text password will be hashed using the sha256 function and will then be compared to the stored hash in column one_time_pw of table users. Both passwords have to match.
  • After the first login with the one-time password, it gets deleted from the database. The user won't be able to log in anymore with that respective password a second time.
  • My local LS system can't test the permissions with different accounts (my email password does not have a way to be connected).

Permiso de configurador

Este permiso determina si el usuario puede ejecutar las siguientes acciones:

  • Chequear la integridad de los datos
  • Hacer backups o resguardos de la base de datos
  • Acceder a la información de phpinfo en la pantalla de overview summary

Important.png  Attention : An existing user account is required to set permissions for a single survey. If the account doesn't exist, you have to create it first and then change the survey permissions. The same applies to offering survey permissions to a user group. Besides the necessity to have one created, you also need to add at least one user to that group in order to be able to select it and grant it survey permissions.

Help.png By default, an user (non-admin) cannot grant survey permissions to users that are not part of the same group as the survey administrator. This is a security option enabled by default in LimeSurvey. To change this, you need to deactivate option Group member can only see own group, located in the Global settings, under the Security tab. However, if you feel unsure about disabling this option, you can create groups containing those users that can be seen and be granted survey permissions by a survey creator.

To change the survey permissions, click the Settings tab. Then, click Survey permissions and choose to whom would you like to offer permissions. The rights can be offered either separately to specific users or to a user group.



Grant survey permissions to a user

In the next step, select the user that will receive survey rights and click Add user.


After you click Set survey permissions, the user's survey permissions matrix will be shown.


You can set in this matrix the user's survey permissions. Checking a box grants survey permissions to the respective user. If you click a checkbox from the first column, all the rights of the corresponding line will be selected/removed.

Click the double-right arrowhead to access the extended version of the matrix to choose specifically the actions that can be performed by a user. After you finished editing the survey permissions, click Save, which is located in the upper right corner of the screen.

Some examples are provided below in order to help you get a better understanding of Limesurvey's survey permissions system.

Grant survey permissions to a user group

Click add a user group and select the user group to which you would like to add the permission rights.


In the next step, select the permissions that you will allocate to the members of that user group. Do not forget to click the double right arrowhead to get an extended view of the permissions matrix.


After you have finished editing the survey permissions, click Save, which is located in the upper right part of the screen.

Some examples are provided below to help you get a better understanding of the Limesurvey's survey permissions system.

Help.pngThe user group function is still experimental. Use our bugs tracker to describe any kind of inconsistencies.

Permiso para crear/borrar usuarios

Se le puede dar a un usuario el permiso para crear otros usuarios. En este caso, podran darle a los nuevos usuarios, como mucho, los permisos que ellos mismos tienen, pero no más.

En el caso de que un usuario requiera mayores permisos que su 'padre', el primer superadmin deberá 'adoptar' a este usuario haciendo click en 'Take Ownership', en la linea que describe al usuario.

Sólo entonces el administrador podrá darle al usuario los permisos requeridos.

Por otro lado, un usuario puede tener permisos para borrar los usuarios que ha creado.

Add new LimeSurvey adminisrator

  • Log in as admin.
  • Create a new user account.
  • Grant that user the Superadministrator permission.
  • Not necessary : Setting the theme permissions (Superadministrator has all permissions for all themes).
  • Not necessary : Setting the survey permissions (Superadministrator has all permissions for all surveys).

A new user wants to create their own surveys

  • Log in as admin (or as a user that has the Superadministrator permission).
  • Create a new user account.
  • Set global permissions for that user to Create survey.
  • Optional : Set theme permissions - select which theme(s) should be used by the user/user group.

Permisos de superadmin

Un usuario con SuperAdmin tiene el permiso de administrar todos los objetos del sistema (encuestas, preguntas, plantillas, etiquetas, usuarios).

Sin embargo, sólo el primer superadmin (el configurado durante la instalación), puede dar este privilegio a otros usuarios.

Permisos sobre templates o plantillas

El botón 'Set Template Rights' permite especificar qué plantilla puede usar un usuario en sus encuestas. La plantilla 'default' siempre está accesible para todos los usuarios.

NOTA: Aquí estamos hablando del permiso para usar la plantilla, y NO para modificarla.

Permisos sobre Labelset

Este permiso habilita a los usuarios a editar los labelsets globales a todas las encuestas.


Granting permission for help with translation of a survey

  • Log in as admin (or as a user that has the Superadministrator permission).
  • Create n user accounts (where n is the number of translators).
  • Create a user group called Translators and add the n accounts to this group.
  • Go to the Survey permissions and click on Add a user group.
  • If they only do translations, then offer them the Quick translation permission.
Help.pngCheck our wiki section on users and their classification as it can be found in the code and documentation.